How to book | CODE Students

How to book

Useful info if you want to:
Book a CODE Coventry room >>
Book a CODE Leicester room >>

Things to consider

How you are going to pay?

At CODE we offer a number of payment options:

With a Guarantor (homeowner in England or Wales) 

  • 4 instalments
  • Monthly payments

Without a Guarantor

  • 2 instalments
  • Pay in full

    As we get close to our move in dates (12th Sept, Leicester / 13th Sept, Coventry) we can look at your circumstances, especially if you'll be receiving Student Finance. 

    WhatsApp us for more details.

What kind of room do I want?

At CODE we have different rooms to suit each budget or taste. 

These can vary based on size and view/floor level. Some rooms sell out quickly.

Whilst we cannot guarantee a certain location, you can let us know if you have a special request on the booking form.

Available rooms

How long do I want to stay for?

You can choose between a 48 -week or 51-week contract. The longer one helps if you want to stay over the summer. 

Because our accommodation is so affordable, your total cost can still work out cheaper than living elsewhere with a shorter contract.

CODE Coventry contract options >>
CODE Leicester contract options >>

How do you want to pay your bills?

  • 'Electricity Excluded' contract
    With this option your water and internet bills are covered but you'll be billed monthly for your electricity, based on your use.
    A meter read will be taken by our team and a bill emailed to you.
  • 'Electricity Package' contract
    For an extra £15 per week, you can select a “package” (i.e. a set amount of money) that you can use to cover your energy use. Any use over the package will be charged at our set rate.

    Based on 2024/25’s prices - and with careful electricity use - your package could see you through the year. We want to make it really clear that we cannot predict your electricity use, but will keep you informed of your use.

How to book

Booking online is the quickest and easiest way to reserve your accommodation with us. Or use our online chat service if you have questions.

But you can also book by calling us:

  • CODE Fairfax Street and CODE Harper Road sites in Coventry: Call 024 76 105106 or
  • CODE Leicester and CODE Classics call 0116 233 5678.

Please make sure you have made yourself aware of the payment dates and are happy with these before making a booking.
You may find it useful to read our Terms and Conditions, which we will ask you to accept when making a booking.

 

Payment options - September move-in

We offer four ways to pay.

If you know someone who is a homeowner in England (including the Isle of Wight or Isle of Man), Wales or the Channel Islands, and is willing to be your Guarantor, you can pay your rent in 4 easy instalments or monthly. 

If you don't have a guarantor, you may still be able to book using a company called Housing Hand, you can have a look at what they do and how it works via their website http://www.housinghand.co.uk/ but they will effectively become your guarantor for a small fee.
 

4 instalments

Quarterly payments

If you are on a 4 instalment plan, your payment dates will be:

  • 24th July (this is an advance payment and must be made before you move in)
  • 24th October
  • 24th January
  • 24th April
Monthly payments

With a guarantor, we may also be able to offer you a monthly option. 

On a monthly contract, we would split your total rent into 10 payments. At this time of year you would need to pay 2 months instalments before you move in and then 8 payments, starting on the 24th September 2025 and ending on the 24th April 2026.  

2 instalments

For a 2 instalment plan your payment dates are:

  • 24th July (this is an advance payment and must be made before you move in)
  • 24th October


This is open to all residents, but is a popular choice with EU or International students.

Pay in fullIf you would like to pay your rent in one lump sum, that is not a problem.
Your full payment should be received before you move in.

We accept payment by most leading debit/credit cards. If you prefer to pay via bank transfer, we can also arrange this but your bank may charge for this service.
 

Payment options - January move-in

4 instalments

If you are on a 4 instalment plan you payment dates will be:

  • 24th November 2024 (this is an advance payment and must be made before you move in and will include your £400 tenancy deposit)
  • 24th January 2025
  • 24th April 2025
  • 24th July 2025
2 instalments

For a 2 instalment plan your payment dates are:

  • 24th November 2024 (this is an advance payment and will include your £400 tenancy deposit)
  • 24th January 2025


This is open to all residents, but is a popular choice with EU or International students.

Pay in full24th November 2024 or the soonest day after.

This is an advance payment and must be made before you move in.

Want to book?

That's great! We can't wait to welcome you. To confirm your room, we'll ask you to complete all these steps. We'll let you know when everything is done.

1

Reserve your room: pay your refundable holding deposit

Your holiding deposit is equal to one week's rent and will be deducted from your first rent instalment.

Your holding deposit will reserve your chosen room for up to 7 days. Before the end of the 7th day you must sign your Tenancy Agreement to keep your booking.

Please check the other payment dates in our payment dates section.

2

Accept your Tenancy Agreement.


You can view a draft copy in advance. Once you receive your own copy, please read this carefully, because it is a legal binding document.

2025/2026 rooms

Late availability rooms (24/25)

3

Return all other required documentation.


e.g. Guarantor documents. We have guidance for guarantors as well.

You will also be asked to name an Emergency Contact, sometimes referred to as 'Next of Kin'. This is usually a close relative. We ask for this in case of a major or medical emergency. 

4

Pay all outstanding costs

For January 2025 move-ins: once you have booked your room, we will contact you to make your £400 Refundable Tenancy Deposit and your first rent payment on 24th November 2024. If you book after 24th November, both payments will be due asap.

For September 2025 move-ins: once you have booked your room, we will contact you to make your £400 Refundable Tenancy Deposit payment on 24th April 2025 and your first rent payment on 24th July 2025. If you book after 24th July, both payments will be due asap.

For "late availability" bookings for 24/25: you will be asked to pay your £400 tenancy deposit and a rent payment immediately. Our team will calculate the rent amount based on your choice of contracts and confirm with you before you book.

Who is my Guarantor?

We will ask you for a Guarantor in most circumstances – this person is a homeowner in England (including the Isle of Wight or Isle of Man), Wales or the Channel Islands, who agrees to be responsible for paying any amount you owe. Because they are required to cover all rent, bills and charges if you default, this is usually a family member/close friend or a specialist guarantor company. Your guarantor can read more about Becoming a Guarantor.

If you do not have a guarantor there is an option to use a company called Housing Hand, you can have a look at what they do and how it works via their website http://www.housinghand.co.uk/

Learn more

Why is your first payment before I move in?

CODE Student Accommodation is extremely popular, so we want to make sure that everyone who wants a room gets one. Therefore, we ask for a payment before you move in to ensure you are committed to your booking. 

If you receive a student loan and have a guarantor, we also take a payment before you move in to help spread the cost of your accommodation over 4 payments, instead of 3 aligned to your student finance. This means a lot of students don't have to use all of their loan payment towards the rent.

Stay with us for more than one year

Many students love living at CODE so much they decide to stay here for their entire time at university! 

We'll always give you the option to renew your room first! So you can stay with us for multiple years, in exactly the same studio.

If you renew the same room, you get to keep your keys and come and go as you want over the summer, including leaving all your belongings in your room.

If you are on a 48 week contract, you'll also benefit from 4 weeks free rent between contracts (although we will charge for electricity use).

Making a waitlist booking when rooms are sold out 

Our rooms are very popular and sell out fast. If the room you are interested in is sold out, you can still try to get a room by making a ‘waitlist booking’. Using the waitlist system means you get a priority booking – securing a room before it’s re-released on our website.

When you make a waitlist booking we will take all of your personal information and your credit/debit card details, but your card will not be charged until a room becomes available. (Please note: the payment will be marked as a “pending” payment by your bank or credit card provider, meaning you cannot use if for other payments).

A waitlist booking is processed automatically, so is helpful if you really don’t want to miss out on a room but can’t keep checking our website for availability.

If within 30 days there is no room available, your waitlist booking will be automatically cancelled.

Please note: There is no guarantee a room will become available, but if it does, you will receive an email confirming your booking and information on next steps. We also recommend you only make one waitlist booking, choosing your most preferred room type.

'Late availability' rooms

If you wish to rent a 'late availability' room (sometimes referred to as a 'takeover' contract) and start your contract part way through the current academic year, we will require a refundable holding deposit of one week’s rent if you book on the website. The holding deposit guarantees your room as long as further payments are made within 24 hours according to the booking schedule. 

We offer two payment schedules for 'late availability' rooms:.

  • If you know someone who is a homeowner in England (including the Isle of Wight or Isle of Man), Wales or the Channel Islands and is willing to be your Guarantor, you can pay your rent in 3 easy instalments. 
    Payment 1 within 24 hours of booking on the website (or immediately to secure the room if you make the booking in-person or over the phone), payment 2 on 24th January 2025, payment 3 on 24th April 2025.
  • If you do not have a Guarantor, we will ask for payment in full within 24 hours of booking on the website - or immediately to secure the room if you make the booking in-person or over the phone.

Please ensure you have the means to pay before confirming your booking. Payment by bank transfer will not be accepted as means of payment for 'late availability' rooms due to the delay in confirmed funds reaching our accounts.

Cancelling your room

Please do contact us if you wish to cancel. We may be able to help with your issue. 

If you have already made a booking you will have accepted our Terms and Conditions which outlines the cancellation policy. 

If you change your mind upon booking, you will need to email us within 7 days from the date of your booking if you wish to cancel. Once 7 days have passed or you have accepted your online Tenancy Agreement, there is no further ‘cooling off period’. Please read the T&Cs for full details.

Still have questions?

If you need more help, try our FAQs or contact us for more information.

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